Managing Records

Adding Records

Open a table from Administration → Custom tables by clicking its name. You will see the table overview with all of its records.

Click New, fill in the fields, and click Save. To add several records in a row, use Save & New.

Records can also be created or linked directly from an issue when a table is enabled on the project — see Integrating Records with Issues.

Filtering, Sorting and Grouping

On a table overview you can narrow the records with filters, sort by any column, and group the results. Save the filters and views you use often so you can return to them quickly. These work the same way as Redmine’s standard list filters, applied to your custom data.

History of Changes

Every custom record keeps a history of changes, so you can see what was modified and when. This is useful for auditing assets and configuration data over time — for example, tracking when a printer’s location or owner changed.

Commenting on Records

You can add comments to custom records to capture notes, decisions or context, and to collaborate with your team. Comments are kept with the record alongside its change history.

Exporting Data

From a table overview you can export the records to CSV or PDF. Apply filters first to export only the records you need.